Anatomy of an 810 invoice, one segment at a time
Twelve lines carry everything your customer’s accounts payable system needs. Select any segment to see what each element means.
The four facts accounts payable matches first: your invoice date and number, and the date and number of the purchase order you are billing.
Sample data. Element positions follow the portal’s magenta tags, for example BIG-02.
Three things the totals must agree on
Accounts payable systems are strict about arithmetic. Before anyone reads your invoice, software checks it.
- Each
IT1quantity times its unit price adds up to theTDStotal, written in cents with no decimal point. CTTcounts the line items;SEcounts every segment from ST to SE.- Invoiced quantities should not exceed what your 856 said you shipped.
Your 810, in your books too
Weredi builds the 810 from the purchase order and your ship notice, so quantities and references are not retyped. With Weredi Plus, each 810 you send is also recorded as an invoice in QuickBooks Online, Xero, Sage or NetSuite. See ERP and accounting integration.
Questions
What is an EDI 810?
The 810 is the X12 invoice a supplier sends to bill a retailer: the purchase order it relates to, each item with its quantity and price, payment terms and the total.
Why would a retailer reject an 810?
Most often the totals don’t add up (the TDS total against the lines), the vendor number in REF*IA is missing, or the purchase order number doesn’t match the order.
Does the 810 show up in my accounting software?
With Weredi Plus, yes: every 810 you send is also recorded as a client invoice in QuickBooks Online, Xero, Sage or NetSuite, so your books match what the retailer received.
Keep reading
All articles →Invoices that add up before they leave
Build each 810 from its order and ship notice, validate it against your partner’s guide and, with Weredi Plus, record it in QuickBooks Online, Xero, Sage or NetSuite.