EDI 101 by Weredi
EDI, explained plainly. With the segments on the page.
Practical guides for suppliers who trade with retailers: what each document does, what your partners check, and how to keep chargebacks off your invoices.
“Are you EDI capable?” What your buyer is really asking, and how to say yes
A retailer or distributor asked if you can do EDI. Here is what that means in plain words, what you need to answer yes, and what it should cost a small supplier.
Latest articles
31 articlesHow much does EDI cost? The pricing models, and the fees to ask about
EDI pricing is rarely one number. Here are the ways providers charge, the fees that hide in a quote, and how to estimate your real monthly cost before you sign.
Does QuickBooks do EDI? How EDI works with QuickBooks Online
QuickBooks doesn’t send or receive EDI files by itself. Here is what a retailer’s EDI requirement means for a QuickBooks business, and how orders, invoices and payments reach your books.
What is an EDI VAN, and do you still need one?
A value-added network was how most EDI travelled for decades. Here is what a VAN does, how it bills, and when a direct AS2 or SFTP connection does the same job.
SSCC-18 labels and GS1-128 barcodes: a supplier’s guide to carton labels
Retailers scan every carton against your ship notice. Here is how an SSCC-18 is built, what goes on a GS1-128 label, and how to keep labels and the 856 in step.
The most common EDI chargebacks, and how to prevent each one
Most retailer compliance chargebacks trace back to a handful of EDI mistakes. Here they are, what triggers each one, and a checklist to keep them off your remittances.
Switching EDI providers without upsetting your retailers: the questions to answer first
Changing EDI providers is mostly planning: your contract dates, your identifiers, each retailer’s re-testing and a clean cut-over day. The questions we hear most, answered.
Connecting EDI to QuickBooks, Xero, Sage or NetSuite: what goes where
Every EDI order, invoice and payment is also an accounting entry. Here is exactly which EDI documents Weredi records in your books, and as what.
The 856 ASN, line by line: what retailers actually check
An advance ship notice is the document most likely to cost you a chargeback. Here is every segment a receiving dock reads, in the order it reads them.
Where Weredi runs: hosted in Montréal, built to keep your orders moving
When EDI stops, orders stop. Here is, plainly, where the platform and your documents live, what happens when a piece of it fails, and how it is protected.
850, 860, 865: how purchase orders change after you’ve said yes
Buyer changes, your answer, and which document carries each. A field guide to the purchase order change loop.
How to test EDI before you go live with a retailer
Every retailer puts new suppliers through a test phase before real orders flow. Here is what gets tested, how test files are marked, and how to pass in fewer rounds.
Your first trading partner in 7 days: a day-by-day plan
From the retailer’s welcome email to your first production invoice, in one week. Tick the boxes as you go.
Have a retailer asking for EDI?
Talk to an EDI specialist about your partner’s requirements, or start free and look around.