810 Retail Invoice
Kohl's · X12 004010VICS
Kohl's’ published 810 specification, rendered as an interactive guide. Expand any segment to see its elements, data types, lengths and accepted codes — then validate your own document against it below.
Specification
25 of 25 segments
HEADING
ST
Transaction Set Header ST
pos 010
Optional
max —
BIG
Beginning Segment For Invoice BIG
pos 020
Required
max —
N1 LoopBuying Party (Purchaser)variant 1 of 3
N1
Name N1
Kohl’s has multiple Distribution Centers. DC to Store relationships are transmitted via the EDI 816- Organizational Relationship document.
For Pack by Store (Mark for Store) invoices, the value in the N104 field must be the Store’s valid Kohl’s five digit Distribution Center number, for
example, 00830. A store number will only be accepted in the N104 field on a Direct to Store invoice.
For Import and Landed invoices, the value in the N104 field after the 92 qualifier must be the Kohl’s five digit “00899” corporate location number
instead of a Kohl’s Distribution Center number. 00899 is NOT a valid physical “Ship To” location but an internal accounting location. Trading
partners should not ship goods to this corporate location.
When N101 = BY or ST then N103 = 92 and N104 = valid Distribution Center Number or Store Number.
pos 070
Required
max —
N3
Address Information N3
This segment is recommended only when N101 = "RI".
pos 090
Optional
max 2
N4
Geographic Location N4
This segment is recommended only when N101 = "RI".
pos 100
Optional
max —
N1 LoopRemit Tovariant 2 of 3required
N1
Name N1
Kohl’s has multiple Distribution Centers. DC to Store relationships are transmitted via the EDI 816- Organizational Relationship document.
For Pack by Store (Mark for Store) invoices, the value in the N104 field must be the Store’s valid Kohl’s five digit Distribution Center number, for
example, 00830. A store number will only be accepted in the N104 field on a Direct to Store invoice.
For Import and Landed invoices, the value in the N104 field after the 92 qualifier must be the Kohl’s five digit “00899” corporate location number
instead of a Kohl’s Distribution Center number. 00899 is NOT a valid physical “Ship To” location but an internal accounting location. Trading
partners should not ship goods to this corporate location.
When N101 = RI then N102 = remit-to name and N103 = 1 or 9 and N104 = valid DUNS number.
pos 070
Required
max —
N3
Address Information N3
This segment is recommended only when N101 = "RI".
pos 090
Optional
max 2
N4
Geographic Location N4
This segment is recommended only when N101 = "RI".
pos 100
Optional
max —
N1 LoopShip Tovariant 3 of 3required
N1
Name N1
Kohl’s has multiple Distribution Centers. DC to Store relationships are transmitted via the EDI 816- Organizational Relationship document.
For Pack by Store (Mark for Store) invoices, the value in the N104 field must be the Store’s valid Kohl’s five digit Distribution Center number, for
example, 00830. A store number will only be accepted in the N104 field on a Direct to Store invoice.
For Import and Landed invoices, the value in the N104 field after the 92 qualifier must be the Kohl’s five digit “00899” corporate location number
instead of a Kohl’s Distribution Center number. 00899 is NOT a valid physical “Ship To” location but an internal accounting location. Trading
partners should not ship goods to this corporate location.
When N101 = BY or ST then N103 = 92 and N104 = valid Distribution Center Number or Store Number.
pos 070
Required
max —
N3
Address Information N3
This segment is recommended only when N101 = "RI".
pos 090
Optional
max 2
N4
Geographic Location N4
This segment is recommended only when N101 = "RI".
pos 100
Optional
max —
ITD
Terms Of Sale Deferred Terms Of Sale ITD
When sending a freight charge, send the discount as an amount (ITD08), not as a percentage (ITD03).
pos 130
Optional
max —
DTM
Delivery Requestedvariant 1 of 3
pos 140
Optional
max —
DTM
Effectivevariant 2 of 3
pos 140
Optional
max —
DTM
Shippedvariant 3 of 3
pos 140
Optional
max —
DETAIL
IT1 Looprequired
IT1
Baseline Item Data Invoice IT1
The UPC number or EAN is required.
The buyer’s catalog number, vendor style, color code and size code are not required.
Invoices transmitted with only the buyer catalog number will be rejected.
If IT103 is AS for Assortment, then IT104 must be the cost of the assortment. Cost of the assortment is the sum of the SLN04 fields multiplied by
the SLN06.
The price in the IT104 must be sent with a decimal point when there are cents included in the cost, i.e. $15.95 would be sent as 15.95 and $29.00 would be sent as 29.
850 purchase orders are defined as assortment pack when the PO103 field contains a value of AS. The PO1 will contain the pack UPC number.
The item UPC numbers will be transmitted in the SLN segment (PO1/SLN loop).
It is a requirement that when invoicing an assortment pack that the IT103 is AS and the IT107 reflects the pack UPC number. The IT1/SLN loops would contain the item UPC numbers.
Kohl’s recommends that vendors send pack and item level segments for assortment purchase orders.
Kohl’s is able to process invoices which contain just pack level segment data (IT103 is AS, but no IT1/SLN loops are sent), or just item level
segment data (IT103 is EA and no IT1/SLN loops sent).
If one or more items cannot be invoiced as assortment then all the items need to be invoiced individually. The IT103 would be EA and the IT107 must contain the item UPC number. The unit cost would reflect the cost for each item.
pos 010
Required
max —
PID Loop
PID
Product Item Description PID
There may be up to 3 occurrences of this segment depending on what, if any, descriptions are available to the vendor.
The PID segment is conditional on whether the IT1 segment includes vendor style, vendor color, and/or vendor size codes.
pos 060
Required
max —
SLN Loop
SLN
Subline Item Detail SLN
The UPC or EAN is required.
The buyer’s catalog number, vendor style, color code and size code are not required.
Invoices transmitted with only the buyer’s catalog number will be rejected.
This segment/loop will only be sent if IT103 is AS. There may be multiple occurrences of this segment/loop depending on the number of unique items in the pre-pack.
The price in the IT104 must be sent with a decimal point when there are cents included in the cost, i.e. $15.95 would be sent as 15.95 and $29.00 would be sent as 29.
It is a requirement that when invoicing an assortment pack that the IT103 is AS and the IT107 reflects the pack UPC number. The IT1/SLN loops would contain the item UPC numbers.
pos 200
Required
max —
PID
Product Item Description PID
There may be up to 3 occurrences of this segment depending on what, if any, descriptions are available to the vendor.
The PID at the SLN loop is only used when IT103 is AS.
The PID segment is conditional on whether the IT1 segment includes vendor style, vendor color, and/or vendor size codes.
pos 220
Optional
max 1000
SUMMARY
TDS
Total Monetary Value Summary TDS
The TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
pos 010
Required
max —
CAD
Carrier Detail CAD
pos 030
Optional
max —
SAC Loop
SAC
Service Promotion Allowance Or Charge Information SAC
Either the allowance total amount (SAC05) OR the allowance percent (SAC07) must be included. Kohl’s will reject invoices sent with both an
amount and percent.
A code of C310 in the SAC02 field will be used whenever there are extended days.
pos 040
Required
max —
ISS Loop
ISS
Invoice Shipment Summary ISS
Kohl’s recommends use of this segment.
pos 060
Required
max —
CTT
Transaction Totals CTT
pos 070
Required
max —
SE
Transaction Set Trailer SE
pos 080
Optional
max —
Validate a 810
Paste or upload a document and check it against Kohl's’ published rules — segment order and repetition, required elements, field lengths, data types and accepted codes. Nothing is stored.
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