850 Purchase Order
Helzberg Diamonds · X12 004030
Helzberg Diamonds’ published 850 specification, rendered as an interactive guide. Expand any segment to see its elements, data types, lengths and accepted codes — then validate your own document against it below.
Specification
28 of 28 segments
HEADING
ST
Transaction Set Header ST
pos 0100
Optional
max —
BEG
Beginning Segment For Purchase Order BEG
Every Purchase Order must be acknowledged with an 855 PO Acknowledgment. If the 855 PO Acknowledgement is returned with no changes, receipt of the transaction completes the legal commitment of fulfillment. If the 855 PO Acknowledgement is returned with unit cost changes then a 860 PO Change will be sent to acknowledge the PO unit cost change. In this situation, an 865 PO Change Acknowledgement must be returned to complete the legal commitment of fulfillment.
"Consigned Orders" are for initial or replenishment of memo inventory orders (BEG02 - CO). A memo contract number will be supplied if available (BEG06).
"Rush Orders" are used to indicate that the order should be expedited (BEG02 -RO).
"Stand Alone Orders" are used for normal asset inventory replenishment (BEG02 - SA).
"Special Orders" are used for orders that have specific requirements or specifications (BEG02 - SO). The requirements or specifications will be provided in the MTX Segment in the N9 detail loop.
pos 0200
Required
max —
REF
Reference Identification REF
The Retailer-assigned customer number (REF01 - IT), the Retailer-assigned customer order number (REF01 - CO), and the Retailer-assigned internal order number (present on e-Commerce orders - REF01 - IL) are only present on Special Orders (BEG02 - SO).
pos 0500
Optional
max —
PER
Administrative Communications Contact PER
pos 0600
Optional
max 3
CSH
Sales Requirements CSH
pos 1100
Optional
max 5
SAC Loop
SAC
Service Promotion Allowance Or Charge Information SAC
This segment will only be used if an allowance is to be applied to this purchase order. This is for supplier information only, as the retailer will deduct this amount from the invoice associated to the purchase order.
pos 1200
Required
max —
ITD
Terms Of Sale Deferred Terms Of Sale ITD
This segment is used to specify the terms associated with the purchase order and will only be used in the header area.
pos 1300
Optional
max —
DTM
Cancel Aftervariant 1 of 2
This segment is used to specify order processing dates.
pos 1500
Optional
max —
DTM
Delivery Requestedvariant 2 of 2
This segment is used to specify order processing dates.
pos 1500
Optional
max —
CTB
Restrictions Conditions CTB
This segment is used to specify shipping instructions such as "Next Day", "2 Day", etc.
pos 2800
Optional
max 5
N9 LoopMutually Definedvariant 1 of 2
N9
Reference Identification N9
The purchase order legal statement and general order instructions are identified by N901 - ZZ. Gift messages for direct ship orders will be identified by N901 - SH.
pos 2950
Required
max —
MTX
Text MTX
This segment will contain, at a minimum, the Purchase Order Legal Statement (MTX01 - ZZZ) and may contain general instructions for the purchase order or a gift message (MTX01-INT).
pos 3000
Optional
max —
N9 LoopSender Defined Clausevariant 2 of 2
N9
Reference Identification N9
The purchase order legal statement and general order instructions are identified by N901 - ZZ. Gift messages for direct ship orders will be identified by N901 - SH.
pos 2950
Required
max —
MTX
Text MTX
This segment will contain, at a minimum, the Purchase Order Legal Statement (MTX01 - ZZZ) and may contain general instructions for the purchase order or a gift message (MTX01-INT).
pos 3000
Optional
max —
N1 LoopBill-to-Partyvariant 1 of 2
N1
Name N1
Two loops will be generated for each Purchase Order; one for the bill to party and one for the ship to party.
pos 3100
Required
max —
N3
Address Information N3
pos 3300
Optional
max 2
N4
Geographic Location N4
This segment is used to identify the Ship To (N101 = ST) geographic location.
pos 3400
Optional
max —
N1 LoopShip Tovariant 2 of 2
N1
Name N1
Two loops will be generated for each Purchase Order; one for the bill to party and one for the ship to party.
pos 3100
Required
max —
N3
Address Information N3
pos 3300
Optional
max 2
N4
Geographic Location N4
This segment is used to identify the Ship To (N101 = ST) geographic location.
pos 3400
Optional
max —
DETAIL
PO1 Looprequired
PO1
Baseline Item Data PO1
pos 0100
Required
max —
PID Loop
PID
Product Item Description PID
The PID segment is used to provide product/item descriptions in text and or coded formats.
pos 0500
Required
max —
N9 LoopMutually Definedvariant 1 of 2
N9
Reference Identification N9
Care plan statement for the item will be identified by N901 - QS. Detail item configuration requirements are specified by N901 - ZZ.
pos 3300
Required
max —
MTX
Text MTX
This is used to describe detail requirements for special orders identified by MTX01 - PDS. A Care Plan statement is identified by MTX01 - ZZZ.
pos 3400
Optional
max —
N9 LoopWarranty Coverage Codevariant 2 of 2
N9
Reference Identification N9
Care plan statement for the item will be identified by N901 - QS. Detail item configuration requirements are specified by N901 - ZZ.
pos 3300
Required
max —
MTX
Text MTX
This is used to describe detail requirements for special orders identified by MTX01 - PDS. A Care Plan statement is identified by MTX01 - ZZZ.
pos 3400
Optional
max —
SUMMARY
CTT Loop
CTT
Transaction Totals CTT
pos 0100
Required
max —
SE
Transaction Set Trailer SE
pos 0300
Optional
max —
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