840
Ford · X12 003060
Ford’s published 840 specification, rendered as an interactive guide. Expand any segment to see its elements, data types, lengths and accepted codes — then validate your own document against it below.
Specification
26 of 26 segments
HEADING
ST
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
pos 010
Required
max —
BQT
Beginning Segment for Request for Quotation
To indicate the beginning of a Request for Quotation Transaction Set and transmit
pos 020
Required
max —
CUR
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
pos 040
Optional
max —
PER
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
pos 060
Optional
max 3
DTM
Date/Time Reference
To specify pertinent dates and times
pos 150
Optional
max 10
N9 Looprepeats 1000
N9
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
pos 290
Optional
max —
MSG
Message Text
To provide a free-form format that allows the transmission of text information
pos 300
Optional
max 1000
N1 Looprepeats 10000
N1
Name
To identify a party by type of organization, name, and code
pos 310
Optional
max —
N2
Additional Name Information
To specify additional names or those longer than 35 characters in length
pos 320
Optional
max 2
N3
Address Information
To specify the location of the named party
pos 330
Optional
max 2
N4
Geographic Location
To specify the geographic place of the named party
pos 340
Optional
max —
PER
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
pos 360
Optional
max —
DETAIL
PO1 Looprepeats 999required
PO1
Baseline Item Data
To specify basic and most frequently used line item data
pos 010
Required
max —
PID Looprepeats 1000
PID
Product/Item Description
To describe a product or process in coded or free-form format
pos 050
Optional
max —
REF
Reference Identification
To specify identifying information
pos 100
Optional
max —
DTM
Date/Time Reference
To specify pertinent dates and times
pos 200
Optional
max 10
SCH Looprepeats 104
SCH
Line Item Schedule
To specify the data for scheduling a specific line-item
pos 297
Optional
max —
N9 Looprepeats 1000
N9
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
pos 320
Optional
max —
MSG
Message Text
To provide a free-form format that allows the transmission of text information
pos 330
Optional
max 1000
N1 Loop
N1
Name
To identify a party by type of organization, name, and code
pos 340
Optional
max —
N2
Additional Name Information
To specify additional names or those longer than 35 characters in length
pos 350
Optional
max 2
N3
Address Information
To specify the location of the named party
pos 360
Optional
max 2
N4
Geographic Location
To specify the geographic place of the named party
pos 370
Optional
max —
SCH
Line Item Schedule
To specify the data for scheduling a specific line-item
pos 405
Optional
max 200
SUMMARY
CTT
Transaction Totals
To transmit a hash total for a specific element in the transaction set
pos 010
Optional
max —
SE
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted
pos 020
Required
max —
Validate a 840
Paste or upload a document and check it against Ford’s published rules — segment order and repetition, required elements, field lengths, data types and accepted codes. Nothing is stored.
Go live on Ford’s 840 in days, not months
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