944 944 Warehouse Stock Transfer Receipt Advice
Computer Generated Solutions · X12 004010
Computer Generated Solutions’ published 944 specification, rendered as an interactive guide. Expand any segment to see its elements, data types, lengths and accepted codes — then validate your own document against it below.
Specification
23 of 23 segments
HEADING
ST
Transaction Set Header ST
pos 010
Optional
max —
W17
Warehouse Receipt Identification W17
pos 020
Required
max —
0100 Loop0100 Loop Receiving Locationvariant 1 of 2required
N1
Name N1
Two N1 segments/loops are required for each 944 transaction to denote the ship from and the receiving locations.
pos 040
Required
max —
N3
Address Information N3
Address information will be sent primarily for printing purposes but can also be used to update your customer’s location reference tables as needed in relation to the codes transmitted in the corresponding N104 element.
pos 060
Optional
max 2
N4
Geographic Location N4
City, State, Zip & Country will be sent primarily for printing purposes but can also be used to update your customer’s location reference tables as needed in relation to the codes transmitted in the corresponding N104 element. CGS can currently only accept postal codes of up to 9 digits. For postal codes with a ‘-‘ (i.e. 90210-3881) send the code without ‘-‘ (i.e. 902103881).
pos 070
Optional
max —
PER
Administrative Communications Contact PER
When possible CGS will transmit the information about the primary contact of each location specified in the corresponding N1 segment.
**FOR FUTURE USE**
pos 080
Optional
max 5
0100 Loop0100 Loop Ship Fromvariant 2 of 2required
N1
Name N1
Two N1 segments/loops are required for each 944 transaction to denote the ship from and the receiving locations.
pos 040
Required
max —
N3
Address Information N3
Address information will be sent primarily for printing purposes but can also be used to update your customer’s location reference tables as needed in relation to the codes transmitted in the corresponding N104 element.
pos 060
Optional
max 2
N4
Geographic Location N4
City, State, Zip & Country will be sent primarily for printing purposes but can also be used to update your customer’s location reference tables as needed in relation to the codes transmitted in the corresponding N104 element. CGS can currently only accept postal codes of up to 9 digits. For postal codes with a ‘-‘ (i.e. 90210-3881) send the code without ‘-‘ (i.e. 902103881).
pos 070
Optional
max —
PER
Administrative Communications Contact PER
When possible CGS will transmit the information about the primary contact of each location specified in the corresponding N1 segment.
**FOR FUTURE USE**
pos 080
Optional
max 5
N9
Reference Identification N9
Reference numbers will be transmitted based on previous agreements between seller and shipping facility. Items transmitted must be utilized either in print or as part of picking/shipping process.
pos 090
Optional
max 10
G62
Date Time G62
One G62 segment must be sent in every 944 transaction to notify the owner of the goods the earliest date when the inventory received is available for shipment to their customers.
pos 110
Required
max 5
NTE
Note Special Instruction NTE
This segment will be used to transmit special alerts related to the inventory received that require the purchaser’s attention or to relay general notes and information about the inventory received.
pos 120
Optional
max 20
W08
Receipt Carrier Information W08
This segment can be used to transmit shipment markings and codes.
pos 130
Optional
max —
G08
Pallet Information G08
This segment will be used to transmit pallet specific information and codes.
pos 150
Optional
max 2
DETAIL
0200 Looprequired
W07
Item Detail For Stock Receipt W07
All item information should be referenced to data previously received in the 888 transaction and/or received from the purchasing party.
Either UPC number or EAN number and buyer’s original production PO number are always required. The purchaser’s style number should also be transmitted if available.
pos 020
Required
max —
G69
Line Item Detail Description G69
Used to transmit the item description, color code and size code. If this segment is used then there will always be 3 segments transmitted.
The 1st G69 segment will contain the product description.
The 2nd G69 segment will contain the size description.
The 3rd G69 segment will contain the color code.
pos 030
Optional
max 5
N9
Reference Identification Seller’s Label Codevariant 1 of 3
This segment will be used to transmit additional item information. The Seller’s PO line number must always be sent. For shared UPC use the seller’s Label code is also required.
pos 040
Optional
max —
N9
Reference Identification Seller’s PO line numbervariant 2 of 3
This segment will be used to transmit additional item information. The Seller’s PO line number must always be sent. For shared UPC use the seller’s Label code is also required.
pos 040
Required
max 200
N9
Reference Identification Seller’s Size Bucketvariant 3 of 3
This segment will be used to transmit additional item information. The Seller’s PO line number must always be sent. For shared UPC use the seller’s Label code is also required.
pos 040
Optional
max —
0210 Loop
W13
Item Detail Exception W13
Use this segment to report damaged goods, shortages, overages and goods that otherwise has to be refused.
pos 070
Required
max —
SUMMARY
W14
Total Receipt Information W14
The total number of units received (inclusive of damaged and/or goods held) must be reported in element W1401. If there are damaged or good on hold then the total number must be reported W1402.
pos 010
Required
max —
SE
Transaction Set Trailer SE
pos 020
Optional
max —
Validate a 944
Paste or upload a document and check it against Computer Generated Solutions’ published rules — segment order and repetition, required elements, field lengths, data types and accepted codes. Nothing is stored.
Go live on Computer Generated Solutions’ 944 in days, not months
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