860 Purchase Order Change Request - Buyer Initiated
Burlington · X12 004010
Burlington’s published 860 specification, rendered as an interactive guide. Expand any segment to see its elements, data types, lengths and accepted codes — then validate your own document against it below.
Specification
26 of 26 segments
HEADING
ST
Transaction Set Header ST
pos 010
Optional
max —
BCH
Beginning Segment For Purchase Order Change BCH
pos 020
Required
max —
REF
Reference Identification REF
pos 050
Optional
max —
PER
Administrative Communications Contact PER
pos 060
Optional
max 3
FOB
Fob Related Instructions FOB
pos 080
Optional
max —
SAC Loop
SAC
Service Promotion Allowance Or Charge Information SAC
Burlington Stores uses this segment to indicate which charges and allowances are allowed and for which services; for example, Hanger Service is specified as SAC|N||VI|HA|||||||||||HNG, in other words, Hanger Service as it appears in the SAC segment does not demonstrate an allowance on the order nor incur a charge from the vendor at time of invoice.
Burlington Stores requires that all information sent in the SAC segment on the PO to be returned in the SAC segment on the Invoice at time of billing. There are exceptions for Freight (See below) and for example when the SAC01 = 'N' at which point the content that follows would not need to be returned on the invoice.
IMPORTANT MESSAGE: Burlington Stores does not typically allow vendors to ‘prepay and add’ freight charges to merchandise invoices unless the vendor is in the unique position that it incurs or otherwise adds freight or handling charges that would be passed on to the buying organization, as might be the case for internet order processing where freight and or handling charges might be incurred or levied by the selling partner and those charge would be prepaid and added to the invoice under the agreement between the buying and the selling organizations. This is not typical of the relationship between Burlington Stores and its suppliers.
If, however, you find yourself with Prepaid and added freight and or handling charges, please contact EDI Support at (609) 387-7800 Ext 3340 (EDI-0) or EDI.Support@burlingtonstores.com, where an incident will be opened and answered by the next available EDI coordinator to ensure that your invoices will be accepted with the required segment without issue.
pos 120
Required
max —
ITD
Terms Of Sale Deferred Terms Of Sale ITD
Burlington Stores uses the 'ITD' segment on ALL, Domestic and Import Purchase orders, to indicate the terms of sale agreement between the buyer and the seller. The ITD segment is Optional in the invoice and can be left out to avoid invoicing issues with regards to the PO terms and discounts, in other words; invoicing at the PO price without incorporating discounts will not have an adverse effect.
Burlington Stores uses an invoice matching system that compares the PO terms and discounts stored in the order entry system and compares them to what is contained by the ITD segment. This processing scenario always uses the 'better deal' scenario in regards to the payment of invoices.
Vendors planning on using the ITD segment in the invoice should ensure that the ITD segment contained within the Purchase Order are retained and sent back in the invoice to ensure a precise match inclusive of all the ITD segments and terms therein.
Burlington Stores DOES NOT include or expect the ITD data segment to be reflected in the 'TDS01' which identifies the 'Net Invoice Amount.’ 'Net Invoice Amount’ is the total amount of the goods being billed, less any discounts or allowances, plus any charges found within the invoice. **See SAC02 D240 Freight for specific instructions/detail with regard to Freight charges on invoice.
Example: If the Quantity Invoiced were 100 units, the Unit Price for each unit were $1.00, the discount was 10%, and there was a 2% terms discount the 'Net Invoice Amount' would be the SUM (100*1.00) less the sum of the 10% discount; in other words SUM(100*1.00) – Sum($10.00) or $90.00; in other words, TDS01 = 9000 (with the implied decimal); the Terms discount would not be included in the 'Net Invoice Amount' (TDS01).
pos 130
Optional
max 5
DTM
Date Time Reference DTM
pos 150
Optional
max 10
PID
Product Item Description PID
Burlington Stores uses the PID segment on Domestic orders to specify special instructions for the entire order to the vendor.
Burlington Stores uses the PID segment on Import orders to indicate Import purchase order instructions to parties engaged in the Import process, for example;
PID|F||||CY SHIPMENT PORT OF YANTIAN, CHINA SHIP TO WC DC CASEPACK - 1 40 FT.HI CUBE CTNS
pos 190
Optional
max 200
TD5
Carrier Details Routing Sequence Transit Time TD5
pos 240
Optional
max 12
CTB
Restrictions Conditions CTB
Burlington Stores uses the 'CTB' Segment to give specific shipping instructions, such as might appear on a packing list.
pos 267
Optional
max —
N1 Loop
N1
Name N1
pos 300
Required
max —
N2
Additional Name Information N2
pos 310
Optional
max 2
N3
Address Information N3
pos 320
Optional
max 2
N4
Geographic Location N4
pos 330
Optional
max —
PER
Administrative Communications Contact PER
pos 350
Optional
max —
DETAIL
POC Loop
POC
Line Item Change POC
Burlington Stores EDI recommends reviewing the Merchandise EDI Specifications 860 sample file when reviewing the POC segment and is use in the 860. The sample file can be found on this page
http://www.burlingtoncoatfactory.com/Vendors/EDI.aspx
pos 010
Required
max —
PID Loop
PID
Product Item Description PID
pos 050
Required
max —
PO4
Item Physical Details PO4
Burlington Stores will send this segment for a conveyable prepack. Each prepack will be packed separately in a carton where PO401 = 1 and there is no PO414.
pos 090
Optional
max —
SAC Loop
SAC
Service Promotion Allowance Or Charge Information SAC
Burlington Stores uses this segment to indicate which charges and allowances are allowed and for which services; for example, Hanger Service is specified as SAC|N||VI|HA|||||||||||HNG, in other words, Hanger Service as it appears in the SAC segment does not demonstrate an allowance on the order nor incur a charge from the vendor at time of invoice.
Burlington Stores uses the SAC01 segment on Import orders as a reference for Burlington‘s shipping companies (MOL) and Customs Brokers to indicate assists, commissions and royalties on Import orders. assists, commissions and royalties information are not sent to the Vendor.
Burlington Stores requires that all information sent in the SAC segment on the PO to be returned in the SAC segment on the Invoice at time of billing. There are exceptions for Import Vendors using 'Letter of Credit (LOC), Freight (F050, See below) and when the SAC01 = 'N' at which point the content that follows would not need to be returned on the invoice.
IMPORTANT MESSAGE: Burlington Stores does not typically allow vendors to ‘prepay and add’ freight charges to merchandise invoices unless the vendor is in the unique position that it incurs or otherwise adds freight or handling charges that would be passed on to the buying organization, as might be the case for internet order processing where freight and or handling charges might be incurred or levied by the selling partner and those charge would beprepaid and added to the invoice under the agreement between the buying and the selling organizations. This is not typical of the relationship between Burlington Stores and its suppliers.
If, however, you find yourself with Prepaid and added freight and or handling charges, please contact EDI Support at (609) 387-7800 Ext 3340 (EDI-0) or EDI.Support@burlingtonstores.com, where an incident will be opened and answered by the next available EDI coordinator to ensure that your invoices will be accepted with the required segment without issue.
pos 130
Required
max —
SDQ
Destination Quantity SDQ
While the 860 is typically designed to provide only the changed elements to the recipient, The Burlington Stores design of the 860 departs slightly from the traditional design techniques in the that the Burlington Stores design 860 provides only changes when the items change as would be the case for price or quantity changes; however when the ship to locations changes as in the case of Ship to Store, Ship to Warehouse, and Ship To Mark For , the entire distribution segment (SDQ) is recompiled and resent in the 860 document, a departure from the traditional implementation which needs to be a consideration during the processing of the 860.
Examples:
1. Ship to Store: While an 860 PO change is not sent when the quantity for a single store event when the Ship to Store quantity goes to ‘0’ when multiple stores are involved; the entire distribution picture is however recompiled and resent.
2. Ship to Warehouse: While an 860 PO change is not sent when the quantity for the warehouse ‘store’ goes to ‘0’, the distribution for the new warehouse is however recompiled and resent.
3. Ship to Mark for: While an 860 PO change is not sent when the quantity for a given store goes to ‘0’ when multiple stores are involved; the entire distribution picture is however recompiled and resent.
pos 190
Optional
max 500
SLN Loop
SLN
Subline Item Detail SLN
Burlington Stores uses the SLN segment to identify the sub items which are contained by the Prepack (AS) on the Purchase Order at the time of the PO change, in other words, all of the items included in the prepack at the time of the PO change are sent in the SLN segment including the current item identifiers, quantities, and pricing.
pos 460
Required
max —
SAC Loop
SAC
Service Promotion Allowance Or Charge Information SAC
pos 500
Required
max —
CTP
Pricing Information CTP
Burlington Stores uses the CTP segment on Import orders to indicate Estimated Landed Costs and Retail Price of the goods for Burlington‘s Import shipping and Customs Brokers Companies to assist in Import process which may include calculations for assists, commissions and royalties on Import orders. Estimated Landed Costs, Retail Prices, assists, commissions and royalty information are not sent to the Vendor Community.
pos 512
Optional
max 25
SUMMARY
CTT Loop
CTT
Transaction Totals CTT
pos 010
Required
max —
SE
Transaction Set Trailer SE
pos 030
Optional
max —
Validate a 860
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